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12 Month Timeline for Wedding Checklist

This 12 month timeline is designed to help you get some major planning out of the way! The are things on this timeline that may not pertain to you and then there are things that are not mentioned on this timeline that you may want to do! Each wedding is different. Here at Bella Vita Ranch, we want to make your wedding planning process as easy as possible by giving you tools such as this to help!


12+ Months Before Wedding Day

❏ Create Wedding Budget

❏ Create Pinterests Board

❏ Decide on Theme & Colors

❏ Decide on Wedding Date

❏ Start Venue Search

❏ Choose Wedding Party

❏ Reserve Venue(s)

❏ Research & Book Officiant

❏ Create Wedding Website

❏ Book Photographer

❏ Book Videographer

9-12 Months Before Wedding Day

❏ Hire Wedding Planner/Day of Coordinator

❏ Start a Guest List

❏ Plan Decorations

❏ Plan Food For Rehearsal & Reception

❏ Schedule Engagement Photo Session

❏ Create a Weather “Plan B” for Ceremony & Reception

❏ Book Band or DJ

❏ Choose Caterer

❏ Select Florist

❏ Go Wedding Dress Shopping, Buy Wedding Dress, Select Wedding Accessories

❏ Select Bridesmaid Dresses & Accessories

❏ Select Attire for Flower Girl and Ring Bearer

❏ Research Wedding Invites/Paper Goods

❏ Begin Honeymoon Planning with Groom

6-9 Months Before Wedding Day

❏ Order Men’s Attire

❏ Order Wedding Cake

❏ Coordinate Selection of Dresses for Mothers

❏ Purchase Wedding Bands/Rings

❏ Schedule Fittings

❏ Register for Gifts


4-6 Months Before Wedding Day

❏ Meet with Officiant

❏ Make Sure Passports Are Up To Date

❏ Order Save-The-Dates & Mail Save-The-Dates

❏ Order Invitations

❏ Finalize Flower Arrangements with Florist

❏ Finalize Cakes

❏ Select Drinks for Reception

❏ Make Required Deposits and Sign Contracts

❏ Order Accessories for Reception - pen, guests book, cake knife, garter, etc.

❏ Order Wedding Favors

3 Months Before Wedding Day

❏ Finalize Ceremony and Reception Music

❏ Purchase Wedding Party Gifts

❏ Purchase Gifts for Parents/Groom/Bride

❏ Check Requirements for Marriage License

❏ Suggest Formal Dance Lessons with Groom

❏ Discuss Rehearsal Dinner Plans with Groom

❏ Finalize Guest List & Send out Wedding Invitations

❏ Finalize Details with All Vendors

2 Months Before Wedding Day

❏ Make Hotel Block For Guest Accommodations

❏ Finalize Guest List for Shower



1 Month Before Wedding Day

❏ Obtain Marriage License

❏ Have Hair & Make Up Trial

❏ Take Bridal Photos

❏ Check on Invitation Responses and Enter into Guest List Database

❏ Have Bridal Shower

❏ Meet with Photographer & Provide a List of Must Have Shots

❏ Prepare Agenda Sheets for the Wedding Day to Photographer, DJ, Officiant, etc.

❏ Finalize All Rentals & Accessories

❏ Finalize Honeymoon Arrangements & Reservations

❏ Confirm Details with Wedding Party

❏ Confirm Payments with Vendors

❏ Bachelor & Bachelorette Party

❏ Have final meeting at Bella Vita Ranch




2 Weeks Before Wedding Day

❏ Pick Up Gown & Bridesmaids Dresses

❏ Confirm All Travel/Transport Arrangements

❏ Call Guests Who Have Not Replied

1 Week Before Wedding Day

❏ Pack for Honeymoon

❏ Reconfirm Arrangement with Vendors

❏ Give Final Guest Numbers to Venue & Caterer

❏ Make a Makeup Emergency Kit

❏ Encourage Groom to Have His Hair Cut

1-2 Days Before Your Wedding Day

❏ Attend Rehearsal & Rehearsal Dinner

❏ Oversee Set Up of Reception

❏ Make Sure Groom & Groomsmen Pick Up Attire

❏ Have Marriage License

❏ Check All Final Details with Caterer, Florist, Musicians, etc.

❏ Have Manicure and Pedicure

❏ Enjoy Your Wedding Day!


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